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May
23
2023

Mil2Civ | Following Up

Posted 6 days ago ago by Admin

By Marc Stanley

After a job interview, you should send a formal thank you note to everyone that was involved in that interview, and it wouldn’t hurt to thank the recruiter and those that coordinated the meeting as well.  Sending a thank you note after an interview shows that you're a professional—a “pro.” 

After your interview, you should send a thank you note to the interviewer immediately. When writing your note, there are a few things to keep in mind: 

Although most interviews occur over the phone, it's best to send your thank you note as soon as possible after an interview. You should always send a thank you note within 24 hours of an interview. This will avoid any delay in receiving your note. (Do not expect a response, but if they reply, they may provide you with insight into how well you did.) Avoid sending notes through social media such as Facebook or Twitter; only write to their work email. (Only use their personal email if they have given you permission to or if you already have a relationship with them.) Writing  is another opportunity to show your interest in the position. However, try not to sound desperate because that can be off-putting; just remember, a little can go a long way. 

It's also important that you mention something discussed during the interview in your correspondence, as that tends to be better received than a general thank you. 

So what do you do if a week or two has passed since sending your note? Send a follow-up email. The purpose of following up is to show that you're interested in the position and ready to work. Following up after an interview can show that you're serious about the position, reliable, and organized enough to keep track of your application. 

Sending a follow-up is part of the application process in many situations. So what is the proper way to do it? During the interview they will tell you the timeline of when they would like you to start. If it isn’t brought up by the interviewers, then you should ask at the end of the interview when you are given the opportunity to ask questions. If that day comes and goes without you hearing from them, this can happen for many reasons. If it does happen, send a follow-up email. 

What should you write in the follow-up? Keep it short and sweet; follow the K.I.S.S. (keep it simple and short) method. Simply write something like:

 “Hi, I wanted to follow up and see if a decision has been made about the position? I am still very interested in it and working with you and Big X Aviation.” 

As another example, here is what I wrote in a recent interview follow-up email:

 “I hope you have a great weekend. I wanted to check in and see if there was any additional information you needed from me to help you make a decision?” 

Just as simple as that. In my case, that follow-up email saved me from not getting the position due to some confusion. 

In summary, after an interview, send a thank you note and then possibly a follow-up email if you don’t hear anything. You will be sure to make the right impression and stand out from the rest of the applicant pool. Good Luck!

About the Author: Marc Stanley retired from the U.S. Army in 2015 after 26 years, and transitioned into civilian life to become as corporate pilot flying the AW139. He regularly teaches military-to-civilian transition classes at industry event, and volunteers with veterans outreach programs.

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